Per Our Conversation Sample Letter: Practical Templates For Every Work Situation

Most professional follow-ups fail not from bad intent, but from missing the simple opening line that sets context immediately. A Per Our Conversation Sample Letter removes this guesswork, turning awkward follow ups into clear, respectful communication that gets responses.

Many people overcomplicate these messages. They add extra fluff, apologise unnecessarily, or forget to reference the original chat entirely. These templates work for every role, from entry level staff to senior managers, and adjust easily for formal or casual workplace cultures.

Why These Sample Letters Work So Well

When you start a message with "per our conversation" you are doing one very important thing: you are not asking the recipient to remember you. You are giving them immediate context for why you are messaging them right now.

This single opening phrase increases response rates by 34% according to internal workplace communication studies. Good sample letters follow three consistent rules every time:

• They open with the conversation reference within the first line
• They state one clear purpose for the message
• They end with one specific next step

You can see the difference immediately when comparing common follow up approaches:

Per Our Conversation Sample Letter For Document Follow Up

Subject: Per our conversation 12th Oct - Q3 Report Attachments

Hi Sarah,

Per our conversation this morning in the marketing sync, I’ve attached the final Q3 performance report we reviewed.

I’ve added the notes you requested for page 7, and highlighted the customer retention metrics we discussed.

Let me know if you need any adjustments before you present this Friday.

Thanks,
Mike

Per Our Conversation Sample Letter For Deadline Extension

Subject: Per our conversation - Website Launch Deadline Update

Hi David,

Per our conversation over the phone 10 minutes ago, this confirms we will move the website launch deadline from Friday 18th to Monday 21st October.

As we discussed, this extra time will allow us to fix the checkout bug and run full user testing. I will send a full update to the rest of the team this afternoon.

Please reply to confirm this is correct on your end.

Regards,
Lisa

Per Our Conversation Sample Letter For Action Item Confirmation

Subject: Per our conversation - Your action items from today's meeting

Hi Raj,

Per our conversation at the end of today's team meeting, just writing to confirm the two items you agreed to complete:

1. Book the client venue for 7th November by end of day tomorrow
2. Share the draft agenda with the client by Wednesday

Let me know right away if anything changes or you need support with either task.

All the best,
Zara

Per Our Conversation Sample Letter For Job Offer Follow Up

Subject: Per our conversation - Follow up on Sales Role Offer

Hi Ms Henderson,

Per our conversation yesterday afternoon, I am writing to formally accept the Senior Sales Representative position at Green Tech Solutions.

I can confirm my agreed start date is Monday 4th November. I have received and reviewed the employment contract, and will return the signed copy by end of day today.

Thank you again for this opportunity. I am very excited to join the team.

Sincerely,
James Carter

Per Our Conversation Sample Letter For Client Follow Up

Subject: Per our conversation this afternoon - Your order request

Hi Mrs Patel,

Per our conversation on the phone just now, this email confirms your order for 120 custom branded notebooks.

As discussed, your order will be delivered by 9am Friday 25th October, and the full invoice will be sent to your accounts email tomorrow morning.

Don't hesitate to call me directly if you need anything else before then.

Kind regards,
Emma

Per Our Conversation Sample Letter For Leave Request Confirmation

Subject: Per our conversation - Annual leave confirmation December

Hi Tom,

Per our conversation by the coffee machine this morning, just writing to confirm my approved annual leave from 16th December to 2nd January.

I will have my work handed over to Chloe before I leave, and will only check emails for absolute emergencies during this time.

Thank you for approving this leave.

Cheers,
Sam

Per Our Conversation Sample Letter For Price Agreement Confirmation

Subject: Per our conversation - Agreed service pricing 2025

Hi Peter,

Per our conversation on yesterday's video call, this confirms we have agreed the annual service price for 2025 will be £12,450 plus VAT.

This matches all the terms and service levels we reviewed together during the call. Our finance team will send the formal renewed contract over to you within 2 working days.

Please let me know if you have any questions before that arrives.

Best regards,
Hannah

Frequently Asked Questions about Per Our Conversation Sample Letter

When should I use "per our conversation" in a letter?

You should use this phrase whenever you are following up on any previous spoken or in-person discussion. It is appropriate for all formal and semi-formal professional communication. Always use this line within the first sentence of your message.

Is "per our conversation" considered rude?

No, this phrase is neutral and professional in all standard workplace contexts. It is not passive aggressive or overly formal when used correctly. Avoid using it for personal messages with close friends or family.

Can I use these sample letters for email?

Yes, every template in this guide works perfectly for email, which is the most common place this phrase is used today. You only need to adjust formality slightly for your workplace culture.

What is the best time to send this follow up?

Send your follow up within 24 hours of your original conversation. For time sensitive items, send the message within 1 hour after the conversation ends. Never wait longer than 3 working days to follow up.

Should I add extra small talk?

You may add one very short polite line if that matches your workplace culture. Do not add multiple lines of small talk before stating the purpose of your message. The recipient will appreciate clear context first.

What can I use instead of "per our conversation"?

Common friendly alternatives include "As we discussed", "Like we talked about earlier", or "Following our chat". All carry the same meaning, choose the version that fits your working relationship.

Do I need to mention the date of the conversation?

Yes, always include the date or general timing of the conversation where possible. This removes all ambiguity for the recipient. For very recent conversations you can simply write "this morning" or "earlier today".

Can I use this phrase with senior management?

Yes, this is one of the most respectful and appropriate ways to follow up with senior leaders. They receive hundreds of messages daily, and this opening tells them immediately what your message is about.

Should I ask for confirmation of receipt?

Only ask for a reply if you need the recipient to take action. For simple confirmation messages, you can add "no reply needed" at the end if appropriate. This reduces unnecessary email traffic.

Every Per Our Conversation Sample Letter on this page follows the same simple rule: respect the recipient's time first. Clear context, one clear purpose, and one clear next step will always get better results than long, vague messages. You can adapt any of these templates in 30 seconds for almost any workplace situation.

Start using these templates for your next follow up. Save this page to your bookmarks so you can come back whenever you need to send a professional follow up after a meeting, call or chat. Good communication doesn't need to be complicated, it just needs to be clear.